California Air Resources Board

Clean Truck Check Database Reporting Requirements

This fact sheet lists information that vehicle owners (or designees) will be required to report in the Clean Truck Check database when creating their accounts to comply with the Heavy-Duty Vehicle Inspection and Maintenance regulation. Required information must be entered for vehicle(s) that are subject to Clean Truck Check and the annual fee for each vehicle must be paid before the due date shown in your CTC-VIS account. Failure to do so may result in vehicles being cited for non-compliance and subject to penalties, and/or having their DMV vehicle registrations blocked. In addition, freight contractors, brokers, and applicable freight facilities are required to ensure vehicles they do business with must be compliant with Clean Truck Check.

The reporting database is expected to include batch upload functions to streamline the vehicle reporting and compliance fee payment process. Additional training materials on how to use the database will also be provided to assist users in meeting their Clean Truck Check reporting requirements.

(1) What information relating to owners will need to be reported?

• Registered Owner Name
• Entity Name
• Doing Business As (D.B.A. if applicable)
• Entity Physical Address
• Contact Mailing Address
• Responsible Official's Name
• Contact Phone Number

(2) What vehicle information will need to be reported?

• Location
• VIN.
• License plate number
• State in which the vehicle is registered with a DMV
• Ownership type (optional)
• Engine fuel type
• Vehicle model year

To complete the reporting process, vehicle owners or their designee must attest, under penalty of perjury, that they have entered in the reporting database the complete list of vehicles in their fleet that are subject to the Clean Truck Check Program. Vehicle owners are also required to update their accounts within 30 days of adding or removing a vehicle from their fleets. Upon attesting responsibility for the complete list of vehicles, an Affirmation of Fleet Wide Compliance will be provided within 72 hours, once the vehicle owner or designee has demonstrated that every vehicle in the fleet complies with the requirements of this regulation.  

For compliance assistance, contact hdim@arb.ca.gov. In addition, visit Clean Truck Check (HD I/M) to find other fact sheets, information on credentialed testers and how to become one, future vehicle testing requirements, training opportunities, and other helpful guidance.