Clean Vehicle Rebate Project (CVRP) Case Evaluations
What is a Case Evaluation?
A case evaluation is an evaluation made by California Air Resources Board (CARB) staff at the request of an applicant or potential applicant of CVRP who believes that the CVRP Terms and Conditions and/or the CVRP Implementation Manual were not adhered to during their application process. During a case evaluation, California Air Resources Board (CARB) staff seek to determine whether or not the Center for Sustainable Energy’s (CSE) decision comports with the CVRP Terms and Conditions and the CVRP Implementation Manual. Case evaluations are initially conducted by CARB staff that support CVRP but are not involved in day-to-day decisions related to CVRP. Staff may elevate evaluations raising novel questions or precedential matters to independent reviewers in CARBʼs legal office or executive management as needed. In most cases, it is necessary for CARB staff to communicate with CSE regarding case evaluations to ensure technical and administrative accuracy, perform adequate review, clarify understanding of complex cases, and, when applicable, ensure that CSE is prepared to implement CARBʼs decision. CARB staff may also need to communicate with applicants/potential applicants regarding their case evaluation requests. Due to limited staffing resources, and the scope and complexity of some case evaluations, it may take several months for a case to be reviewed. Case evaluations will be reviewed in the order they are received. All decisions are final.
Case evaluation requests must set forth all facts that form the basis for a case evaluation. If the only basis for a case evaluation request is that the applicant/potential applicant disagrees with the policies set forth in the CVRP Terms and Conditions and/or the Implementation Manual, then there is no basis for a case evaluation request, the case evaluation will be closed, and CSEʼs original decision will stand.
Submitting a Case Evaluation?
CVRP applicants whose rebate applications have been approved, cancelled, or denied by the program Administrator, CSE, may request a case evaluation within ten calendar days of the date of approval/cancellation/denial. Applicants submitting case evaluation requests are advised to add the California Air Resources Board's email domain, @arb.ca.gov, to their safe senders list. Case evaluations should only be submitted for cases where the applicant/potential applicant believes that the CVRP Terms and Conditions and/or the CVRP Implementation Manual were not adhered to by CSE. Exceptions to the policies will not be made.
Examples of common reasons for cancellation/denial that exceptions will not be made for, include, but are not limited to:
- Not responding to emails from CVRP staff, within the given timeframe, for any reason, including, but not limited to, medical issues, travel, family emergency, and financial hardship: applicant is responsible for checking email and adding the Administrator's email domain, @energycenter.org, to their safe senders list.
- Not applying during the 3-month application window, for any reason, including, but not limited to, medical issues, travel, family emergency, financial hardship, not being aware of the existence of CVRP, and not being aware of the length of the application window.
- Failing to submit all correct supporting documents within the given timeframe, for any reason, including, but not limited to, medical issues, travel, family emergency, and financial hardship.
If you believe that the program Administrator’s, CSE’s, decision does not comport with the CVRP Terms and Conditions and/or the CVRP Implementation Manual, then you may mail a case evaluation request to:
CVRP Case Evaluations
MSCD 5th Floor
1001 I St.
P.O. Box 2815
Sacramento, CA 95812
A case evaluation request must be sent by mail, through a postal service, and not via e-mail. For security reasons, e-mailed case evaluation requests will not be accepted. Please note that case evaluation requests must be postmarked within ten calendar days of application approval/cancellation/denial. Neither your letter, nor any attachments or enclosures, will be returned to you, so please do not send the original versions of documents to this address.