California Air Resources Board

1. Choose the correct Certification Group form

Select the correct certification group for the application or applications you will be submitting. Multiple applications and their associated fees may be included on a single form, provided the applications are from the same manufacturer and they are in the same category group associated with that form (on‑road, off‑road, etc). If you have applications that fall into two different certification groups, separate forms must be created for each certification group.

2. Completing the draft invoice form

Fill in the information requested by the MS Fees Invoicing System.

a. Invoice Name: This will be created by the MS Fee Invoicing Software when the invoice is signed.

b. Invoice Date: This will be created by the MS Fee Invoicing Software when the invoice is signed.

c. Company Information: To be filled in by the manufacturer

1. Company Name – Use the manufacturer name associated with the application or is found on the Executive Order
2. Street Address – Use the address associated with the application’s manufacturer
3. City, State, Zip – Use the address associated with the application’s manufacturer
4. Country – Use the address associated with the application’s manufacturer
5. Contact Name – Use the contact person associated with the application
6. Contact phone number – Use the phone number of the contact person associated with the application
7. Contact e-mail – Use the e-mail address of the contact person associated with the application
8. CARB Customer Account Number – The CARB Customer account number associated with your account will be auto filled.

d. Invoice Column descriptions

1. Payment Row Number: Each row has the information regarding a single application.  If multiple applications are sent in as a group, each must be described on its own row.
2. Application Description or file name: Use the file name or a brief description that is associated with the one application.
3. Model Year/Calendar Year: This is only applicable to on-road and off-road applications. Equipment not certified by model year use current calendar year.
4. Unique Application Identifier: This is the unique identifier for each product certification. Each certification product has specific naming criteria. Examples of the criteria are Test Group, Engine Family, Trailer Family name, Vehicle Family, ZEP Family or the unique identifier required for application. The ID listed in payment row must match the applicable application unique ID name to correlate the payment with each application.
5. Fee Category: Each category group has multiple category types based on equipment or application process. These category types match the application category.  To review all Fee Categories, go here (link to final regulation)
6. Fee Type: Each application fee category has a base fee. Many categories have additional fee types based on small business, low volume sales, or applications which are the same as previous applications (Carry-over). Select the lower cost fee type only if the application meets the criteria for the fee type. Please review your Category Group Focus Training for more information on these lower cost fees.
7. Amount: This cell is auto-filled with the fee amount for the category type and fee type for the application.

e. Total Due: Auto-filled form process

If you have one or multiple applications on the form, your total to be paid is located in the lower right-hand corner of the form on the same line as “Total Due”. This is the amount to be paid, plus any additional processing or bank fees, at the time of payment associated with this invoice.

f. Attestation: Each invoice must be signed by the application manufacturer’s responsible party that all information provided is true, accurate, and complete.